Key Responsibilities

HR Operations & Administration

• Maintain and update employee records in HR trackers eg.

Employee confirmation dates

Organize and file HR documents (digital and physical) in accordance with company standards

• Assist in preparing standard HR letters and documentation (e.g. acceptance of resignation letters, confirmation letters)
• Support data entry and ensure accuracy of HR records

Employee Lifecycle Support

• Assist in onboarding preparation (documentation checks, tracker updates, coordination of basic logistics)
• Support offboarding processes (documentation, clearance tracking, system updates)
• Handle routine employee requests (e.g. letter requests, basic HR queries) under supervision

Stamp Duty & Documentation Compliance

• Support the preparation and submission of employment-related documents for stamp duty processing

Track and monitor stamp duty status to ensure timely completion

• Maintain proper records of stamped documents in line with compliance

requirements

• Coordinate with internal stakeholders to ensure required documentation is complete prior to submission

HR Data & Reporting

• Maintain HR trackers (e.g. headcount, leave, employee movements)
• Assist in compiling and validating data for reports
• Support data cleanup and standardization exercises

Employee Engagement & Events Support

Support planning, coordination and on-ground execution of HR engagement initiatives and events including Excel and Power BI training, Festive Celebration and CSR activities, Blood Donation Drive, Annual Dinner and Long Service Award.

This includes preparing and designing internal email communications and event announcements.

2026 Long Service Award

• Assist in compiling and validating the list of eligible recipients.
• Support coordination for gold coin arrangement and documentation preparation

HR Projects & General Support

• Support ongoing HR initiatives (e.g. process improvements, documentation standardization)
• Assist with administrative tasks assigned by the HR team